Exhibitor Information

EXHIBITOR Guide

Welcome exhibitors to MICE 2022! To assure you are prepared to have a successful show, we have assembled all you need to know here. Still have questions? Email us at mice@bostoncomicarts.org.

hours

Saturday, October 22, 2022

9am – 11am Exhibitor Setup

11am – 6pm Show hours

Sunday, October 23, 2022

9am – 11am Exhibitor access

11am – 5pm Show hours

Exhibitor Set-up

Exhibitor Setup begins at 9am on Saturday. Check in at the West Entrance, to show your vaccination card and receive your badge. Overnight storage is permitted, however take your valuables with you and stow your wares under your tables. All exhibit areas will be locked overnight and the building closes at 10pm.

our venue

MICE 2022 will be held at the Fuller Building at Boston University

(808 Commonwealth Avenue, Boston, MA).

The Exhibition area is in the 808 Gallery and adjacent classroom on the Ground Floor. Panel Rooms are located in the Thurman Center on the Ground Floor, and Workshops take place on the 4th Floor.

Getting here

parking

Exhibitors can find parking at Boston University’s Lot F directly below our venue for $12/day. Entrance to the underground lot is on Essex Street, Brookline MA.

To receive this special rate, email us at mice@bostoncomicarts.org by October 10th for a unique QR Code.

by Public Transportation

Taking the T or bus to MICE is encouraged and convenient as our venue is a block east from the Boston University Central T stop on the Green Line B. Complete information on bus, subway, and commuter rail schedules is available on the MBTA web site.

If you are arriving from South Station by bus, commuter rail, or Amtrak, you can take the Red Line inbound to Park Street then switch to the Green B line toward Boston College to Boston University Central.

when you are here

SAFE SPACE POLICY

MICE is proud to be a safe space, free from harassment of any nature for all participants. Review our full Safe Space Policy.

If you are being harassed, witness someone else being harassed, or have any concerns, please seek out a MICE staff member – identifiable by yellow “Staff” shirts. You may also report the incident online using the MICE Incident Reporting Form available here.

Covid POLICY

MICE 2022 will be implementing the following measures to reduce the public health risk for our attendees, exhibitors, staff, and the community at Boston University. Masking will be required for attendees, exhibitors, and staff in all indoor spaces. Exhibitors must provide proof of vaccination at check in. We ask that only exhibitors are present behind your table. Review our COVID Safety Policy.

AIR FILTRATION in INDOOR SPACES

Exhibit areas and classrooms are equipped with double filtration: hospital grade in room filters and updated filters in the AC systems in response to the pandemic. However, please be aware that any large-scale indoor event carries risk of virus transmission.

GENDER NEUTRAL BATHROOMS

Gender neutral bathrooms are available just outside the 808 Gallery as well as on the 4th Floor just outside the elevators.

quiet and Outdoor space

For those who need a moment away from the crowds, we will have a designated quiet space for exhibitors. Please look for signage. There is an outdoor courtyard between the Fuller Building and Booth Theater to get air and a place to eat outside.

table sizes

Please check your original MICE 2022 confirmation to find your table size.

Half Space: 3′ x 2.5′

Full Space: 6′ x 2.5′

Small Space: 2.5′ x 2′

cancellation policy

In the event that you must cancel your exhibitor appearance, please email mice@bostoncomicarts.org. Full refunds (minus any processing fees) will be given for cancellations made before October 6, 2022. After which time, we will determine refunds if we can fill the available space.

exhibitor checklist

Tablecloth

A well-fitting mask (mandatory)

Refillable water bottle

Book stands or displays

Cash and a Card Reader

Phone charger/external battery

Price tags or list for books

Free stuff (postcards, business cards, etc)

Staff

Volunteers and MICE Show Organizers will be wearing yellow “Staff” t-shirts.

Happiness Officers

MICE Happiness Officer are volunteers dedicated to making sure exhibitors have the best show possible. They are available to answer any questions, deliver snacks, and assist wherever and however possible. Happiness Officers and the MICE Show Organizers will all be wearing bandannas in addition to yellow staff t-shirts for increased visibility. If you need anything at all, just ask!

contacts

In case of emergency, you can reach one of the main organizers by phone:

Shelli Paroline, Outreach Co-Director | (401) 359-8101

Dan Mazur, Operations Co-Director | (857) 998-2631

Zach Clemente, Outreach Co-Director | (858) 344-4357

MICE MISCELLANEOUS

PERKS for attendees

MICE Rewards Cards are given out to each attendee and are an incentive to buy 10 mini-comics to earn a free gift! If you are presented with a card, please write your table number in one of the circles for each mini-comic the holder has purchased from you.

Free WiFI

Wifi is available in the MICE venue. You will receive a login within your exhibitor packet when you check in.

Free FooD and Refreshments

MICE is happy to provide free coffee, breakfast items, water, and afternoon snacks to our exhibitors. Please ask a Staff Happiness Officer if you need anything. For meals, there are many options for food in the neighborhood.

Convenient Food & Drink

There are many options for food and drink in Brookline as well as the Greater Boston area. Check out our Food and Drink Map. Unfortunately, MICE will not host any after party, receptions or breakfast this year due to COVID safety protocol.

WHERE TO STAY

This year MICE will again be the same weekend as the Head of the Charles Regatta, which means there will be significant competition for rooms. Be sure to book early to ensure you have a place to stay!

AIRBNB

MICE recommends using www.airbnb.com to find lodging in either private or shared spaces. Use the search terms “Brookline, Boston, MA” to find accommodations near our venue. Key convenient neighborhoods are Brookline, Allston and Central Square.

HOTELS IN BOSTON

Hotel Boston (~25 min by train to venue)

40 Mt. Hood Rd, Boston, MA, 02135

From $391/night