EXHIBITOR Guide
Welcome exhibitors to MICE 2023! To assure you are prepared to have a successful show, we have assembled all you need to know here. Still have questions? Email us at mice@bostoncomicarts.org.
hours
Saturday, September 30, 2023
9am – 11am Exhibitor Setup
11am – 6pm Show hours
Sunday, October 1, 2023
9am – 11am Exhibitor access
11am – 5pm Show hours
Exhibitor Set-up
Exhibitor Setup begins at 9am on Saturday. Check in at the West Entrance, to show your vaccination card and receive your badge. Overnight storage is permitted, however take your valuables with you and stow your wares under your tables. All exhibit areas will be locked overnight and the building closes at 10pm.
our venue
MICE 2023 will be held at the Fuller Building at Boston University
(808 Commonwealth Avenue, Boston, MA).
The Exhibition area is in the 808 Gallery and adjacent classroom on the Ground Floor. Panel Rooms are located in the Thurman Center on the Ground Floor, and Workshops take place on the 4th Floor.
Getting here
parking
Exhibitors can find parking at Boston University’s Lot F directly below our venue for $12 - $15/day. Entrance to the underground lot is on Essex Street, Brookline MA.
Please note that overnight parking is not permitted.
by Public Transportation
Taking the T or bus to MICE is encouraged and convenient as our venue is a block east from the Boston University Central T stop on the Green Line B. Complete information on bus, subway, and commuter rail schedules is available on the MBTA web site.
If you are arriving from South Station by bus, commuter rail, or Amtrak, you can take the Red Line inbound to Park Street then switch to the Green B line toward Boston College to Boston University Central.
when you are here
SAFE SPACE POLICY
MICE is proud to be a safe space, free from harassment of any nature for all participants. Review our full Safe Space Policy.
If you are being harassed, witness someone else being harassed, or have any concerns, please seek out a MICE staff member – identifiable by yellow “Staff” shirts. You may also report the incident online using the MICE Incident Reporting Form available here.
Covid POLICY
MICE 2023 will be implementing the following measures to reduce the public health risk for our attendees, exhibitors, staff, and the community at Boston University. Masking will be required for attendees, exhibitors, and staff in all indoor spaces. We ask that only exhibitors are present behind your table. Review our COVID Safety Policy.
AIR FILTRATION in INDOOR SPACES
Exhibit areas and classrooms are equipped with double filtration: hospital grade in room filters and updated filters in the AC systems in response to the pandemic. However, please be aware that any large-scale indoor event carries risk of virus transmission.
GENDER NEUTRAL BATHROOMS
Gender neutral bathrooms are available just outside the 808 Gallery as well as on the 4th Floor just outside the elevators.
quiet and Outdoor space
For those who need a moment away from the crowds, we will have a designated quiet space for exhibitors. Please look for signage. There is an outdoor courtyard between the Fuller Building and Booth Theater to get air and a place to eat outside.
table sizes
Please check your original MICE 2023 confirmation to find your table size.
Half Space: 3′ x 2.5′
Full Space: 6′ x 2.5′
Small Space: 2.5′ x 2′
cancellation policy
In the event that you must cancel your exhibitor appearance, please email mice@bostoncomicarts.org. Full refunds (minus any processing fees) will be given for cancellations made before September 14, 2023. After which time, we will determine refunds if we can fill the available space.
exhibitor checklist
Tablecloth
A well-fitting mask (mandatory)
Refillable water bottle
Book stands or displays
Cash and a Card Reader
Phone charger/external battery
Price tags or list for books
Free stuff (postcards, business cards, etc)
Staff
Volunteers and MICE Show Organizers will be wearing yellow “Staff” t-shirts.
Happiness Officers
MICE Happiness Officer are volunteers dedicated to making sure exhibitors have the best show possible. They are available to answer any questions, deliver snacks, and assist wherever and however possible. Happiness Officers and the MICE Show Organizers will all be wearing bandannas in addition to yellow staff t-shirts for increased visibility. If you need anything at all, just ask!
contacts
In case of emergency, you can reach one of the main organizers by phone:
Jordan Stillman, Co-Director | (617) 637-9121
Dan Mazur, Co-Director | (857) 998-2631
MICE MISCELLANEOUS
PERKS for attendees
MICE Rewards Cards are given out to each attendee and are an incentive to buy 10 mini-comics to earn a free gift! If you are presented with a card, please write your table number in one of the circles for each mini-comic the holder has purchased from you.
Free WiFI
Wifi is available in the MICE venue. You will receive a login within your exhibitor packet when you check in.
Free FooD and Refreshments
MICE is happy to provide free coffee, breakfast items, water, and afternoon snacks to our exhibitors. Please ask a Staff Happiness Officer if you need anything. For meals, there are many options for food in the neighborhood.
Convenient Food & Drink
There are many options for food and drink in Brookline as well as the Greater Boston area. Check out our Food and Drink Map.
WHERE TO STAY
AIRBNB
MICE recommends using www.airbnb.com to find lodging in either private or shared spaces. Use the search terms “Brookline, Boston, MA” to find accommodations near our venue. Key convenient neighborhoods are Brookline, Allston and Central Square.
HOTELS IN BOSTON
Coolidge Corner Guest House (~20 by train to venue)
17 Littell Rd, Brookline, MA 02446
From $279/night
Hyatt Regency Boston/Cambridge (~14 min by train/walk to venue)
575 Memorial Dr, Cambridge, MA 02139
From $300/night
Book Now
DoubleTree Suites by Hilton Hotel Boston - Cambridge (~20 min by bus/walk to venue)
400 Soldiers Field Rd, Boston, MA 02134
From $392/night
Book Now
Copley House (~20 min by train to venue)
239 W Newton St, Boston, MA, 02116
From $347/night
Book Now
Hilton Garden Inn Boston Brookline (~20 min by train to venue)
700 Brookline Ave, Brookline, MA, 02446
From $391/night
Book Now
The Revolution Hotel (~30 min by train to venue)
40 Berkeley St, Boston, MA 02116
From $305/night
Studio Allston Hotel (~30 min by bus or ~40 min by train to venue)
1234 Soldiers Field Rd, Boston, MA, 02135
From $338/night
Book Now
The Kendall Hotel (~40 min by train to venue - red/green connection)
350 Main Street, Cambridge, MA, 02142
From $269/night
Book Now
AC Hotel by Marriott Boston Downtown (~40 min by train/walk to venue)
225 Albany St, Boston, MA 02118
From $389/night
Holiday Inn Express Boston, an IHG Hotel (~45 min by train/walk to venue)
69 Boston St, Boston, MA 02125
From $340/night
YOTEL Boston (~45 min by train to venue)
65 Seaport Blvd, Boston, MA 02210 (Seaport)
From $342/night
HOTELS JUST OUTSIDE BOSTON
These are about 20 to 30 minutes by car to the venue or 60+ min by public transportation.
Courtyard by Marriott Boston Waltham
387 Winter St, Waltham, MA 02451
From $289/night
Hyatt House Boston/Waltham
54 4th Ave, Waltham, MA 02451
From $186/night
Book Now
Hilton Garden Inn Boston/Waltham
450 Totten Pond Rd, Waltham, MA 02451
From $197/night
Book Now
Embassy Suites by Hilton Boston Waltham
550 Winter St, Waltham, MA 02451
From $239/night
Best Western Plus Waltham Boston
380 Winter St, Waltham, MA 02451
From $249/night
Hampton Inn and Suites Boston/Waltham
135 2nd Ave, Waltham, MA 02451
From $220/night
Hilton Boston/Dedham
25 Allied Dr, Dedham, MA 02026
From $225/night
Holiday Inn Boston - Dedham Hotel & Conference Center, an IHG Hotel
55 Ariadne Rd, Dedham, MA 02026
From $206/night
Sheraton Boston Needham Hotel
100 Cabot St, Needham, MA 02494
From $369/night
Aloft Lexington
727 Marrett Road - A, Lexington, MA, 02421
From $180/night
HOSTELS
HI Boston Hostel
19 Stuart St., Boston, MA 02116
From $84.05/night
Still have Questions?
Get in touch with MICE Directors Jordan Stillman or Dan Mazur at mice@bostoncomicarts.org and we'll help any way we can!